About Traveling with AdventureWomen – What to Expect

At AdventureWomen, we would like to ensure that all guests understand that our trips are adventure travel and not tours. We define adventure travel as travel in which one actively participates, as opposed to a tour, in which one is more or less a passive observer.

No Smoking Policy

Beginning in 1995, our trips became Smoke-Free. Please note that there will be no smoking by any participants on AdventureWomen trips.

Payment, Cancellation, and Refund Policies


  • A deposit of $800 is due at time of booking to confirm your spot on a specific trip.
  • Full payment of the balance is due 90 days prior to the departure date. If you book 90-60 days before the start of the trip, then the full balance is due within two weeks of booking.  If you book inside of 60 days prior to the start date of the trip, full payment is due at time of booking.


The deposit can be made by personal check, Visa, or MasterCard credit cards. Deposit monies are paid to hotels and other vendors on behalf of the trip participant in order to reserve a space on the trip. You can transfer your deposit to another trip with no additional fee if you notify us within 120 days of the original trip departure date. We can hold your deposit for up to six months as a credit. Failure to book a new trip within this timeframe will result in the forfeiture of your deposit.  

On select trips, AdventureWomen tour operators have alternative deposit amounts, cancellation, and booking terms and conditions. Please review these carefully on your specific booking agreement. 


Notification of cancellation must be made in writing to AdventureWomen, LLC (email will be accepted).  At the time we receive the cancellation, the following cancellation fees will apply.  If at the time of cancellation, trip participant has already made their final payment, the following penalties will apply based on date of cancellation and number of days prior to departure: 

If you cancel    

From time of booking up to 120 days prior to departure:   

Initial per person deposit is transferable if applied within six months 


119 to 90 days prior to departure:   

Initial per person deposit is non-refundable and non-transferable 


89 to 60 days prior to departure  50% of package price is non-refundable and non-transferable 
59 to 0 days prior to departure  100% of package price is non-refundable and non-transferable 

Please note that no refunds will be given for unused meals, hotel rooms, airport transfers, or other unused tour features for any reason whatsoever.  AdventureWomen, LLC reserves the right to increase the tour price in the event of cost increases due to changes in airfares, currency fluctuations, or fuel charges up to the time of final payment, except for increased government taxes, such as park fees, which can be passed on at any time. AdventureWomen, LLC reserves the right to alter the tour without notice. If a trip has to be cancelled due to low enrollment, AdventureWomen will refund the deposit or transfer the deposit to a future trip. Should a trip be cancelled due to circumstances beyond AdventureWomen’s control, AdventureWomen will transfer amounts we recover from suppliers of services to a future trip. If trip participant declines this transfer, all or a portion of the deposit may be kept as an administrative fee. AdventureWomen, LLC is not responsible for expenses incurred by trip particpants in preparing for the trip (e.g. non-refundable advance purchase air tickets, visa fees, equipment, etc.) or for any necessary additional travel arrangements pre or post tour. Accommodations are subject to change. AdventureWomen strongly recommends trip cancellation insurance. 

Credit Cards

Due to credit card regulations, we are required to take your credit card number by phone. Please call us at (800) 804-8686 / (617) 544-9393 at your convenience or let us know a good time to call you.

Due to tighter regulations in the travel industry, which resulted from a drastic increase in chargebacks during COVID, we are unable to accept more than $1,500 per person on a credit card – no exceptions.  The remaining balance over $1,500 must be paid by personal check, bank check, money order, or wire transfer.